Obviously we all have to discuss what needs to be added (a ton of stuff), taken out, modified..this is very basic- [I just haven’t time to add in more stuff yet ] But there is a lot to add! Woo!
And this is where you're goind to do it. Collaborative document creation/editing.
RADIO STATION Officers & Responsibilities:
Operations Manager = President
Program Director = Vice President
Promotions/Marketing Director = Secretary
Music Director = Treasurer
News Director
Business Affairs Manager
Special Events Director
Club Rules
List of Committees
-News (pg.1)
-Promotions/Marketing (pg.2)
-Production (pg.3)
-Music (pg.4)
-WAT ELSE?! (pg.5-100)
-History of Club
- Telephone number
- How to set up the Stream
-Glossary: radio terms: bed, outro, intro, stream…etc.
- Should provide some basic understanding of the equipment: reminders about checking the monitors etc..
- Directory of club members w/ info divided by alphabetical name: and listed by committee.. (maybe this should be provided separately as it will be subject to change)
- Community Service details
-Basic tasks that need to be done..
Rules:
Members of the club can be on as many committees as they wish as long as they are actively participating in each of their committees. (NOTE EXPLAIN THAT ITS OK TO SWITCH COMMITTEES but only after the students have spoken with a the head of their committee, a club officer, or Professor Lamachia.)
[I’m just throwing that rule out there..I’ve included a couple of others in various parts of this rough-draft of a manual]
No food near the equipment
Don’t throw food in the bins with wires (jk)
Do not ….
Do clean up after your show
ETC! (Do we even have rules?)-
If you're the last show of the day:
Create a playlist of all the day's shows and stream them again. The steps to do so are as follows...
Take the Auxiliary cable (the headphone-jack used for streaming off laptops/MP3 players) and plug it into the Headphone port on the front of the station's desktop PC. Make sure that the CD1 channel is green on the mixing board.
Open up the Broadcasts folder.
Click the Date Created tab so that the programs are organized by newest show first.
One at a time, right-click each of the day's shows and select Add to Windows Media Player list. The media player should then appear with the selected shows in its Now Playing list along the right side.
Organize the playlist by the order each show aired, preferably placing Headline News at multiple times between each show (just right-click, copy, and paste)
On the bottom-right of Windows Media Player, make sure that Repeat is turned on (denoted by the highlighted arrows drawn in a circle. The up-down arrows are Shuffle [thereby negating the order of the playlist]). DO NOT PLAY THE SHOWS UNTIL THE ENCODER IS RUNNING, instructions are as follows...
Open up Windows Media Encoder from the desktop, setting up the broadcast as you normally would for a show, EXCEPT...
When it asks for you to name the file (something like C:/Bin-Audio/Broadcasts/WSPC103108.wma) DO NOT NAME THE FILE. Instead, uncheck the box right above the file entry bar labeled Archive a copy of this broadcast. (The broadcasts are already saved, we are just re-airing them). Click Next.
When it asks for the Title, Artist, and Copyright, enter details denoting that this is NOT a live broadcast. For example...
Title: Today's Shows <--[this is going to be the title displayed during every show, so give it a broad name]
Artist: WSPC Staff <--[same thing, this is for ALL the shows]
Copyright: (Pre-recorded earlier today) <--[denote that this broadcast is not live]
10. Once the details are entered, begin streaming. If you did it right, the words on the bottom of the window should read "Broadcasting" NOT "Broadcasting and archiving"
11. Now you can go back to Windows Media Player and hit Play. Adjust volume controls as necessary.
Congrats! You now have an overnight/weekend stream. Turn the lights off and go home.
NEWS:
Responsibilities
Gather campus news: Any event going on that has to do w/ Saint Peter’s or Saint Peter’s Students/Faculty/Staff (find news/important announcements about what’s going on around campus) you must bring to the attention of the News committee leader.
Work with Pauw Wow…
Anyone a part of the News committee can choose to be in any one of the three/two out of three/or one out of three of the subcommittees listed below. To be considered a member of the News committee students must be gathering news for at least one of these subcommittees:
a.) Sporting/ Extracurricular/ Clubs etc.
b.) Academic/ Announcements/ etc.
c.) Faculty (not the dirt on the faculty)
Gather daily highlights of the local/national news. To do this you can visit any reputable news website, copy from a newspaper, or from the Associated Press.
Do not bring in news from an untrustworthy or slanted news site; if you have any questions or concerns about the news you have gathered, talk to your News committee leader or one of the club officers before it goes on the air!
Listen to all on-air shows, at least once a week to make sure shows are running smoothly and the on-air hosts are abiding by the club rules. (whatever they may be). This task should be divided between various members of the production committee.
-Compile an anonymous short report each month on how each show is doing, how it can be improved.. (?)
If you working as a producer on a specific show: you must be aware that your responsibilities include:
Working with the host to define the subject matter of each show that goes on air
That there is music or news provided for the show, before the show airs!
That there are outros/intros for the show and that beds have been prepared
Set-up the stream before each show
Ensure that the sound quality is proper/ that the levels are right/ that there are no technical difficulties or errors
Promotions and Marketing:
Promotions and marketing will work to ensure that the club/radio station is promoted throughout the school. Members of the Promotions and Marketing committee will ensure that this happen by:
Designing fliers and distributing these around the school
Note: all fliers must be approved by Student Activities located in Dineen ::…whatever the room number is…
Failure to get the fliers approved before posting them, will result in all fliers being taken down, so don’t waste your time and effort-get your fliers approved
Participating in club fundraisers (there should be some obligatory number here..either by number of hours i.e.: at least 2-3 hours worth of fundraising per semester or just by active participation in 1-3 more fundraising events..)
Produce/ Create promos for each show for the station
Think of creative ideas and ways to promote the station
Fundraising:
Members involved in fundraising should work together to come up with creative and unique ways to promote fundraisers for the club. Once the ideas have been approved by Professor Lamachia, the club officers, and the rest of the media club; it will be the responsibilities of the members working with fundraising/on the fundraising committee to organize the event. Organizing the event will mean: getting approval from the school officials (more direction on how to do this should be included), getting other club members to sign up and participate, and actually hosting the event when it takes place. Fundraiser members/promotions and marketing must also attend all school-wide events like: Peacock Palooza, Freshman Orientations, Etc. to ensure that the club is being properly publicized throughout the school. Attendance of at least one school-wide event per semester will be (should be) mandatory. Again, if there are any questions or doubts: speak to your committee leader, a club officer, or Professor Lamachia. As a member of the fundraising committee/ working with fundraising you will:
*Actively think of fundraising events and gimmicks that will attract an audience and will earn money for the club
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